Aims of the Group:
To provide for a monthly meeting place for the purpose of social activities, produce a monthly newsletter, provide a dedicated website and the formulation of an annual events calendar.
Membership:
The North Kent Lotus Group is open to all who have an interest in Lotus cars. To qualify for voting rights, a member must be a paid-up member of NKLG.
Subscriptions:
Subscriptions will be set annually by the Steering Committee, and payment will be due 1st March each year. The subscription is to cover the costs of the website and ongoing club needs. Additional activity costs will be funded separately. An additional charge will be made for hard copies of the monthly newsletter if required. Members will be notified of subscription rates for the coming year in the newsletter.
Management:
A Steering Committee shall be elected at the AGM. This committee has the responsibility for all matters arising for Group activities. The stewards of this group shall be existing full members. Should any one person on the Steering Committee be unable to attend a steering group meeting then the duties of that person shall be covered by those at the meeting. All members of the Steering Committee shall stand for two years, at which point they will stand for re-election if they wish.
The committee shall comprise Co-Ordinator, Treasurer, Membership Secretary, Events Secretary, Events Secretary Support, Webmaster and Newsletter Editor. Subject to the approval of the Committee, the make-up of the Committee may expand as necessary to adequately manage the Group.
Steering Committee Members:
Co-Ordinator.
The Co-Ordinator must be appointed at the General Meeting and is responsible for overseeing the North Kent Lotus Group activities and for arranging Committee meetings.
Treasurer.
The Treasurer shall manage all financial matters on behalf of the Group and shall, with the Membership Secretary, be responsible for the collection of membership subscriptions. The Treasurer will also confirm to the Newsletter Editor which members have paid for hard copies of the newsletter.
Membership Secretary.
The Membership Secretary shall keep up to date records of the Group members and shall take the minutes of the Steering Committee meetings and of the AGM. In conjunction with the Treasurer, the Membership Secretary shall collect membership subscriptions. Cheques for subscriptions shall be payable to the Treasurer. It is the members’ responsibility to advise the Membership Secretary of any changes of address, telephone number etc.
Events Secretary.
The Events Secretary shall coordinate events and produce an events calendar, to be approved by the Steering Committee. The agreed programme of events will be passed to the Newsletter Editor and Webmaster for publication.
Events Secretary Support.
This shall be one or more individual, who will assist the Events Secretary in formulating the events calendar, including undertaking necessary research and investigative work.
Webmaster.
The Webmaster shall be responsible for the organisation and operation of the NKLG website. All electronic communication shall be via the Steering Committee or NKLG website. No member shall publish items under the NKLG identity without consent of the Steering Committee.
Group members are responsible for their own personal data security before submitting to the website. By submitting data the member will be deemed to be granting permission to publish these details.For other social media representation, sites shall be created under the NKLG ownership with the approval of the Steering Committee. The type of sites may include, but are not limited to, Facebook, Twitter and Instagram.
Comments can be added to these platforms by non-Members; but the Webmaster reserves the right to remove comments or deny access to contributors (even if they are members), if any comments breach the following guidelines:
• Comments should not be defamatory; libellous; or bring NKLG into disrepute.
• Comments should not contain items or links that breach copyright.
• Comments should not link to items that are illegal.
Newsletter Editor.
The Newsletter Editor will produce a bi-monthly newsletter covering events, activities and general items of interest to the membership, and provide material for the Webmaster to upload to the website.
Annual General Meeting:
A general meeting shall be held each year. If possible this will coincide with the April club night. Nominations for Steering Committee positions shall be made a minimum of one month prior to the AGM and details circulated to the Membership fourteen days prior to the meeting. The sitting Steering Committee members will stand down from their post after a two-year period, but may seek re-election for a further term. The Co-Ordinator must seek to find a working Steering Committee.
Extraordinary Meeting:
An extraordinary meeting can be called as necessary by Co-Ordinator.
Code of Practice Changes:
Changes to this Code of Practice can only be made at the AGM, with the Memberships’ approval.
North Kent Lotus Group:
In the event that NKLG no longer exists the Co-Ordinator shall ascertain the Group assets and seek to sell non cash assets. The resulting cash assets shall be donated to a suitable charitable organisation. If a suitable charitable organisation has not been identified by the Membership, then the Co-Ordinator will be responsible for nominating a suitable organisation.
Data Consent:
By becoming a Member, the Member is giving implied consent that North Kent Lotus Group can use the data collected (as part of the Membership Application or renewal process) to facilitate communication and organisation of activities, within the Club, for the benefit of the Members. Should the Club desire to share this data with external bodies, then explicit consent will be requested from each Member.
